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Under the hierarchical management and with the support of the Central Asia Regional Director, the Project Manager/Country Representative will be in charge of declining and rolling out Geres regional strategy at national level with the programme team. She/he will represent Geres in-country, lead fundraising efforts and oversee all projects/programmes in cooperation with managers and Finance and Admin department. She/he will ensure compliance, quality of implementation, monitoring and reporting.

She/he will directly lead the SWITCH Asia SOAP as Project Manager, with the operational support of the Deputy Project Manager. She/he will further mentor and accompany the professional growth of the deputy. She/he will specifically be defining relevant objectives and ensuring their achievement, through proper project cycle management, efficient financial management & smooth consortium management

Additionally, she/he will specifically support and coach the FSP-I project manager by overseeing PCM, representation towards donor and ensuring the quality & impact of the respective programmes.

She/He will work in close coordination with Financial Controller and key subject matters experts based in HQ.

She/he will liaise with donors, partners, the NGO and IO networks and coordinate Geres communication and advocacy towards national and local authorities.

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Missions

As Switch-Asia SOAP Project Manager:

1/Oversee Project Cycle Management
• Lead and support project staff & partners in planning, coordinating, implementing and monitoring activities
• Support the monitoring and evaluation process, in particular by developing methodologies M&E tools to measure the results and impacts of the projects
• Smoothly tackle implementation constraints and put in place the necessary corrective measures in consultation with stakeholders (including authorities, partners, and beneficiaries)
• Supervise and ensure compliance in the use of external service providers, internal support missions and other suppliers
• Ensure quality and timely preparation of internal and external reports
• Ensure and maintain a knowledge management system, incl. archival and sharing
• Ensure ownership and capacity building of the team across the entire project cycle management

2/Manage project partnerships
• Monitor, assess and facilitate the work with the implementing partners. Understand their mandate and agendas, nurture their involvement in the project
• Ensuring commitments of Geres towards its partners are dully filled and reciprocally, that project partners abide by their respective commitments towards Geres
• Prevent and, if need be, solve issues and disputes with partners

3/Supervise administrative, logistical, and financial management of the project
• Develop and/or guarantee a framework of operations and responsibilities between the stakeholders in accordance with the rules of the financial partners
• Supervise the planning and delivery of financial expenditures and accounting flows in collaboration with the Administrative and Finance Officer
• Communicate to teams and ensure compliance with logistical, administrative, and financial procedures
• Actively participate in co-funding research efforts

Ensure that project managers report to the HQ Admin/Finance department in timely manner As Mongolia Country Representative:

1/Lead and animate the country strategy in coherence with Geres Regional Strategy
• Analyse the country context, strengths/weaknesses/challenges/opportunities
• Develop networks and identify strategic partnerships with donors, international NGOs, national CSOs, national and local authorities, private sector.
• Implement the country strategy; evaluate and update if deemed necessary
• Be active part to the regional strategy development, liaise with resource persons at HQ and in other countries of intervention

2/Fundraising & project/programme portfolio development in coherence with the country strategy
• Perform prospective work and develop field understanding of the country, also beyond current zones/topics of interventions
• Prospectively identify donors, donors’ trends & strategies and related funding opportunities
• Identify partnership opportunities in order to prepare swiftly concepts and consortium ahead of calls for proposals
• Ensure & organise the development of funding proposals (narrative and budget) in country, following the existing procedure in close collaboration with the Regional Director and HQ

3/Representation of Geres amongst key stakeholders in-country and with the support of the Regional Director
• Ensure proactive and regular communication with institutional partners and development stakeholders
• Manage the external communication of Geres in- country, with the support of Comms officer and HQ Comms Department
• Relay key relevant information to Regional Director and HQ
• Integrate and maintain relation with relevant networks in-country

4/Supervision of human resources, administration & finance
• Ensure the good management of the office(s) related to Human Resources, logistics, administration, and finance/accounting. Make sure that the national legislation is duly respected.
• Organise and regularly check the quality/consistency of the budget planning, disbursement plans, financial and accounting reporting.
• Ensure that all practices and processes are in line with the rules and procedures developed by the Finance and Admin Direction of Geres.
• In line with Geres HR policy and for national colleagues, supervise the elaboration of the Country-level HR policy, submit it to Regional Direction/HR at HQ for validation

5/Project portfolio supervision
• Support PMs & partners in planning, coordinating, and monitoring activities
• Support the monitoring and evaluation process, in particular by developing methodologies M&E tools to measure the results and impacts of the projects
• Assist PMs in tackling implementation constraints and putting in place the necessary corrective measures in consultation with stakeholders (including authorities, partners and beneficiaries)
• Supervise and ensure compliance in the use of external service providers, internal support missions and other suppliers
• Ensure quality and timely preparation of internal and external reports by PMs
• Ensure a knowledge management system, incl. archival and sharing is maintained
• Ensure ownership and capacity building of the team across the entire project cycle management

6/Management and animation of the team
• Ensure hierarchical management of the Mongolia team (recruitment, integration, training, appraisal, workload, work planning and prioritisation)
• Develop skills and competencies, support and include members of Geres Mongolia team
• Maintain a team atmosphere and ensure information flows amongst the members of the team
• Ensure the well-being and proper work conditions for the team

7/Management of partnerships
• Monitor, assess, and facilitate current and prospective partnerships
• Facilitate the identification and formalisation of partnerships at country level, nurture the relationships ahead of funding opportunities in a long-term strategic perspective

8/Management of in-country Security
• Continuously assess and analyse context, key actors, and incidents
• Follow-up on these contextual analyses (incl. political) and liaise with Regional Director
• Keep up to date the required security documents/processes, ensure proper diffusion to members of the team after Regional Director’s validation
• Ensure security, law and internal rules are respected in-country and by everyone
• Manage incidents (in line with the Executive Director for critical incidents), relay key relevant information to Regional Director and HQ
• Integrate relevant national networks

Profil recherché

Education
- A Master’s Degree, preferably in Economics, Development, Engineering, Energy or Environmental studies or equivalent experience (required)

Experience
- 4 year-minimum experience as a project manager with progressive inclusion of management responsibilities in the international development sector (required)
- Previous experience in managing and coordinating a multi-partner project (required)
- Previous experience in value chain project, support to local entrepreneurship and finance sector (required)
- Previous experience as a project manager in initiatives in support to local entrepreneurship (appreciated)
- Experience managing medium sized grants for a recognised international donor (EU, AFD, SDC, USAID, etc.) (appreciated)
- Experience in running consortia and managing partnerships(appreciated)Previous experience in Mongolia/post-Soviet country (an asset)

Required skills:
- Proficiency in Project Cycle Management, Logical Framework Development, Theory of change, M&E systems
- Excellent project writing/formulation and reporting skills (proven track record is an asset)
- Negotiation and diplomatic skills with high-level governmental/institutional relationships
- Excellent interpersonal skills, ability to establish contact with people from different background and cultures
- Fluency in English both written and spoken
- Proficient with Microsoft Office Suite

Appreciated skills:
- Capacity to coach, mentor and build capacities of national colleague(s)
- Organisation and attention to detail especially in meeting deadlines
- Conversant with energy, climate change questions
- Working knowledge of gender principles and main applied tools in the development sector
- Advanced knowledge of French both written and spoken

Skills that would be an asset:
• Proven knowledge of energy-climate nexus in developing countries, in particular related to energy efficiency/access to energy/renewable energies
• Working Knowledge of Mongolian language

Conditions

Fixed-term contract, duration: 12 months (renewable, with funding acquired)
• Desired start date: Summer 2024
• Full time (204 days worked with approximately 22 days of recovery for a full year)
• 26 paid leaves per year
• Position based in Ulaanbaatar, Mongolia, with travels to project sites regionally, travels abroad, within France
• Teleworking possible in accordance with current agreement
• Monthly salary on recruitment in line with the Geres salary scale according to profile and experience between 2 739 € et 3 318 €
• For eligible candidates, regarding remuneration policy:
• Expatriation allowance of 377 € paid on site
• Luggage allowance
• 2 flight tickets per year
• 377€ expatriation allowance, annual leaves bonus
• Health insurance (50% covered by Geres), life/invalidity insurance, retirement, unemployment, repatriation insurance