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With the support of the Country Representative of Central Asia Regional Director, the Country Support Officer will temporarily support the country team and its daily activities. She/he will more specifically:
- Provide support to the SOAP project team in ensuring smooth implementation of activities, sound respect of the project cycle management as well as nurturing collaboration with all the implementing partners
- Provide support to the Country Representative in her/his duties

She/He will be further in close coordination with the in-country admin and finance manager and HQ counterpart.

The proposed mission is set for a duration of 1 year and aims at supporting temporarily the Geres Mongolia country team in filling all its duties and ensure qualitative management of its key project. Roles and duties might evolve pending arising needs and further identified gaps and will be agreed upon with the volunteer at the beginning and throughout her/his mission.

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Missions

1/Oversee SWITCH-Asia SOAP Project Cycle Management
- Plan, coordinate and follow-up implementation of activities together with project and team and partners
- Coordinate the M&E process, including the methods, tools & studies so as to measure results and impacts of the project
- Smoothly tackle implementation constraints and put in place the necessary corrective measures in consultation with stakeholders (including authorities, partners, and beneficiaries)
- Organise and ensure compliance in the use of external service providers, internal support missions and other suppliers
- Organise quality and timely preparation of internal and external reports
- Ensure and maintain a knowledge management system, incl. archival and sharing
- Ensure ownership and capacity building of the team across the entire project cycle management
2/Manage project partnerships
- Monitor, assess and facilitate the work with the implementing partners. Understand their mandate and agendas, nurture their involvement in the project
- Ensuring commitments of Geres towards its partners are dully filled and reciprocally, that project partners abide by their respective commitments towards Geres
- Prevent and, if need be, solve issues and disputes with partners
3/Supervise administrative, logistical, and financial management of the project
• Guarantee a framework of operations and responsibilities between the stakeholders in accordance with the rules of the financial partners
• Supervise the planning and delivery of financial expenditures and accounting flows in collaboration with the Administrative and Finance Officer
• Communicate to teams and ensure compliance with logistical, administrative, and financial procedures
• Actively participate in co-funding research efforts
• Ensure that project manager/team report to the HQ Admin/Finance department in timely manner
4/Project team management and animation
• Perform functional management of relevant team members
• Support planning and priorisation efforts of activities by the project team
• Coordinate and animate the team around the objectives of the projects

5/Support to the Country Representative, her/his missions
• Contribute to fundraising efforts such as identification of funding sources, partners mobilisation, proposal writing, etc.)
• Upon request, represent Geres Mongolia in stakeholders’ meetings (donors, authorities, fora, etc.)
• Contribute to internal/external communication work on behalf of Geres Mongolia, with the support of Comms officer and HQ Comms department
• Based on needs, participate in recruitment processes
• Any other meaningful and reasonable duty pending further discussion and agreement

Profil recherché

Education
- A relevant Master’s Degree, or equivalent experience required

Experience
- 2 year-minimum experience in project management required
- Significant experience in the field of sustainable development and/or energy transition is an asset
- Confirmed experience of representation towards local authorities, donors, national or international partners strongly expected

Skills
- Commitment, dynamism, and strong enthusiasm for international development work
- Proficiency in Project Cycle Management, Logical Framework Development, Theory of change, M&E systems
- Capacity to adapt and adjust
- Capacity to convince, negociation skills
- Sense of diplomacy
- Public speaking
- Team player with capacity to work in a multicultural environment
- Fluency in English both written and spoken is a must
- Proficient with Microsoft Office SuiteConversant with energy, climate change and building energy efficiency themes
- Capacity to build a strategic vision
- Capacity to identify and formulate project proposals
- Advanced knowledge of French both written and spoken Working knowledge of gender principles and main applied tools in the development sector

Conditions

•Status: VSI – Volontariat de Solidarité Internationale (International Solidarity Volunteer)
•Full-time
•12 months contract
•Based in Ulaanbaatar, Mongolia
•Starting date: May 2024 with departure latest 1st June 2024
• Monthly allowance (paid in France): 850€
• Monthly subsistence allowance: +/- 377€
• Visa costs covered
• 1 return flight covered (begin and end of mission)
• Contribution to cost related to pre-departure training organized by La Guilde (Paris) as well as at Geres HQ before deployment
• Contributin to post-mission debrief by La Guilde as well as at Geres HQ
• Leave: min. 2 days/month + public holiday in Mongolia
• Health and social coverage covered 100% by Geres and La Guilde: Health insurance, life/ invalidity insurance, retirement, repatriation